EVERYTHING YOU NEED TO KNOW/ Q&A

Camp Organization and Booking System: Everything You Need to Know


1. Camp Schedule

Regular Hours: From 9:30 AM to 3:15 PM. Activities begin promptly at 10:00 AM after a calm and organized arrival.

Childcare Service (Miracle Child Care):

Morning: From 8:30 AM to 9:30 AM, with supervised free play using sports equipment.

Afternoon: From 3:15 PM to 5:30 PM, under the same supervised free play conditions.


2. Camp Programs

We offer three distinct programs tailored to different age groups:

1. Young Children (Ages 4-6):

Fun, age-appropriate activities such as obstacle courses and mini-games.

[Download a sample program here].

2. Primary School (Ages 6-11):

A variety of group activities, including frisbee, dodgeball, and mini-football.

[Download a sample program here].

3. Secondary School (Ages 11-15):

More technical sports such as tennis, football, and baseball, along with yoga and fitness activities.

[Download a sample program here].


3. Specialized Football Camps

Ages: Designed for children aged 6 to 15.

Outdoor Focus: Most sessions take place outdoors, weather permitting.

Coaching: Led by Ibrahim, our head coach, with personalized programs tailored to individual skill levels.

Objective: Help children improve their football techniques while having fun.


4. Lunchtime and Hydration

Lunch Break:

From 12:00 PM to 12:30 PM, parents must provide a packed cold lunch.

Coaches ensure that younger children (ages 4-6) eat their meals properly.

Hydration: Mandatory hydration breaks are scheduled after every activity to keep all children well-hydrated.


5. New Check-In and Check-Out System


To ensure safety and organization:

Check-In (Morning):

Parents must sign a register when dropping off their child.

Check-Out (Afternoon):

Parents must sign the register again when picking up their child.

Names of authorized adults to pick up the child must be provided during registration.


6. Booking and Information Collection System

1. Step 1: Booking Confirmation

Once the booking and payment are completed, parents will receive an immediate confirmation email.

2. Step 2: Mandatory Google Forms Submission

Shortly after confirmation, parents will receive a second email containing a link to a Google Form. This form must be completed as soon as possible and collects essential information, such as:

Medical details (allergies, dietary requirements, medications).

Emergency contact details.

Authorized adults for child pick-up.

Important: This form must be completed at least 48 hours before the start of the camp, or the child will not be allowed to attend.

3. Step 3: Final Email with Details and WhatsApp Invitation

On the Friday or Saturday before the camp starts, parents will receive a final email with:

The exact location of the camp.

Final instructions (list of items to bring, reminders).

An invitation to join a WhatsApp group specific to the camp week.


7. WhatsApp Group for Real-Time Updates


The WhatsApp group is a practical tool to ensure parents stay informed throughout the camp week:

Benefits for Parents:

Receive daily summaries of the activities.

Access photos or videos of the children during activities (with prior authorization through the Google Form).

Get real-time updates on last-minute information or changes, which may be missed in emails.

Why Join the WhatsApp Group?

While we will still send informational emails, they can sometimes be overlooked.

The WhatsApp group offers a faster and more direct communication channel, ensuring parents do not miss any important updates.

 Group Rules:

This is not a discussion group for parents. To avoid notification overload, only the team will post updates.

It is solely for providing daily updates and key information.


8. Encouraging Punctuality

Punctuality is essential for smooth operations:

Activities begin at 10:00 AM sharp, so arriving on time or early ensures a calm and stress-free start for the children.

Late arrivals can disrupt the schedule and create unnecessary stress for both the child and the team.

If you use the childcare service, we recommend arriving a few minutes before 9:30 AM to facilitate check-in.

9. Illnesses or Absences

If a child is unable to attend the camp due to illness, parents will not lose their reservation. The child will be allowed to return on a later date chosen by the parents, at any point during the year.

Conditions: Parents must notify us at least 48 hours in advance. A medical certificate or appropriate documentation is required to confirm the illness or reason for absence.

This policy ensures flexibility for families while maintaining the organization of our camps.